Typical Renovation Process Timeline

Typical Renovation Process Timeline

The planning process for a renovation begins one year prior to the start of construction, and involves staff from the Yale Office of Facilities, Residential College Operations Managers, and Heads of College.

March (15 months prior to start of construction):
  • Yale Office of Facilities Planning begins formulating primary list of projects and scope of work.
  • Physical Plant and Engineering identifies ongoing maintenance needs.
  • Facilities Superintendents, College Operations Managers, and Heads of College prepare list of work to be completed.
  • List of programmatic projects is compiled for review by the Office of the Provost.
June:
  • Facilities Planning compiles all information and meets with Head of College, College Operations Manager, Facilities Superintendent, and Physical Plant to review list of work, and prioritize scope items.
June - August (summer prior to construction year)
  • Exploratory work and field observation by outside consultants.
September - October:
  • Identify which, if any, college(s) can remain partially open during renovation to support summer programs. This determination is reviewed and approved by the College, Associate Vice President for Facilities, and Deputy Provost for Academic Resources.
November - February:
  • Drawings are completed for identified scope of work.
  • Big packages defined.
December:
  • Facilities Planning provides college representatives with update on scope of work.
  • A Facilities Project Manager is assigned, and introduced to the college.
Winter Recess:
  • Field measurements and any necessary additional site visits occur. If access to a student room is required, Yale Police assists and students are notified prior to access.
Spring Recess:
  • Facilities Project Manager bids the project and hires contractor.
  • Contractor conducts a walkthrough of the college during recess, accompanied by Yale Police.
Summer Construction (June - August):
  • Construction begins the on the Wednesday following the second reunion weekend, and continues throughout the summer.
  • During the first week of August the Facilities Project Manager conducts a walkthrough of renovation area to review status of completed work, and reviews with college representatives.
  • Construction completes by the Wednesday prior to student move in.